Corporate Registry

Frequently Asked Questions on the New West Partnership Trade Agreement

Information for B.C. Entities

Information for Alberta Entities

Information for Saskatchewan Entities

Information for B.C. Entities

FREQUENTLY ASKED QUESTIONS FOR A BRITISH COLUMBIA COMPANY CONDUCTING BUSINESS IN ALBERTA AND/OR SASKATCHEWAN

When does the New West Partnership Trade Agreement (NWPTA) take affect?

Seamless business registration between B.C., Alberta and Saskatchewan under NWPTA commenced on July 1, 2012.

How do I extraprovincially register my company in Alberta and/or Saskatchewan at the same time as I incorporate a new British Columbia company?

The first step is to submit a name approval in Name Requests Online which will request staff to facilitate an Alberta name search (NUANS) and/or a Saskatchewan name search. Once the name(s) is approved, go to Corporate Online and at the end of the transaction, corporations will be asked to provide additional information to extraprovincially register in the other province(s).

If I am an existing company in British Columbia and would like to do business in Alberta and Saskatchewan what do I need?

To extraprovincially register in Alberta you will require a valid Alberta name search (NUANS). You will also need to establish an attorney for service in Alberta. To extraprovincially register in Saskatchewan you will need to have a valid Saskatchewan name reservation number. You will also need to establish a power of attorney for service in Saskatchewan.

Once your name(s) is approved in Alberta and/or Saskatchewan, go to Corporate Online at www.corporateonline.gov.bc.ca and choose the transaction called “Register a B.C. Company with a New West Partner”.

Are there any costs for me to register my corporation in Alberta or Saskatchewan?

You will be required to pay for the name search in Alberta and/or Saskatchewan. There are no additional fees to extraprovincially register your company in Alberta or Saskatchewan, as all registration and other filing fees were eliminated under NWPTA.

Why do I need to establish an attorney for service?

An attorney for service must be established in order to receive notices in that province. The address of the attorney for service must be in the same jurisdiction as the extraprovincial registration request.

After registration in Alberta and/or Saskatchewan, am I required to file any additional or subsequent information?

Under NWPTA you will no longer be required to file annual reports in the extraprovincial jurisdictions, however you will still be required to keep information about your head office and attorney for service up to date as well as any changes regarding corporate name or status such as amalgamation or continuation to another jurisdiction.

What happens to my Alberta or Saskatchewan extraprovincial registration if my corporation is no longer active?

If your company is no longer active in British Columbia and an annual return is no longer being filed with the BC Registry Services, you will be notified of the dissolution of your corporation and, following a specified period, your corporation will be dissolved for failure to file its annual return. This information is transmitted to Alberta and/or Saskatchewan and they will automatically cancel your registration there.

Do I need to have my name approved for use in Alberta or Saskatchewan if I have a numbered company name?

No you do not need to have the numbered name approved, but you still need to choose an attorney for service and still need to submit information to register.

My corporation is registered extraprovincially in Alberta and Saskatchewan and we are changing our attorney. What do I need to do?

A self-service transaction exists in Corporate Online to update your Alberta and/or Saskatchewan attorney for service.

My company is registered extraprovincially in Alberta and Saskatchewan and we need to update our head office address. How do I do this?

A self-service transaction exists in Corporate Online to update your Head Office Address information. This information is shared with Alberta and Saskatchewan.

Where can I find more information on NWPTA?

Additional FAQ information on NWPTA is available on the New West website located at: www.newwestpartnershiptrade.ca

FREQUENTLY ASKED QUESTIONS FOR SOLE PROPRIETORSHIPS, GENERAL PARTNERSHIPS

I have a sole proprietorship in British Columbia. Can I register it in Alberta and Saskatchewan?

Currently there are no requirements to register extraprovincially sole proprietorships or general partnerships in another jurisdiction in order to do business in another jurisdiction. However, you are required to obtain the necessary licences and permits as required by local governments in their jurisdictions.

Information for Alberta Entities

FREQUENTLY ASKED QUESTIONS FOR AN ALBERTA COMPANY CONDUCTING BUSINESS IN BRITISH COLUMBIA

Do I still need to register my Alberta Corporation as an extraprovincial company in British Columbia?

Yes. The British Columbia Business Corporations Act requires an Alberta corporation to register as an extraprovincial company within two months after it begins to carry on business in British Columbia.

Do I need to file any documents with BC Registry Services if I am an Alberta corporation doing business in British Columbia as a NWPTA company? What about the filing of annual reports?

All records and information needed to register and update an Alberta corporation in British Columbia will be facilitated by the Alberta Registry and/or its service providers.

Once the Alberta Corporation’s name is approved for use in British Columbia, the corporation will only need to provide the name and addresses of the attorney in British Columbia and the addresses of its head office. This information will be sent to BC Registry Services by the Alberta Registry on behalf of the Alberta Corporation and BC Registry Services will issue the Corporation a Certificate of Registration.

Once the Alberta Corporation is registered in British Columbia it must keep the information on the register up to date by advising the Alberta Registry of any changes. The Alberta Registry will send this information to BC Registry Services to file.

The requirement to file an annual report in both British Columbia and Alberta has been eliminated.

Information for Saskatchewan Entities

FREQUENTLY ASKED QUESTIONS FOR A SASKATCHEWAN COMPANY CONDUCTING BUSINESS IN BRITISH COLUMBIA

Do I still need to register my Saskatchewan Corporation as an extraprovincial company in British Columbia?

Yes. The British Columbia Business Corporations Act requires a Saskatchewan corporation to register as an extraprovincial company within two months after it begins to carry on business in British Columbia.

Do I need to file any documents with BC Registry Services if I am a Saskatchewan corporation doing business in British Columbia as a New West Partnership Trade Agreement company? What about the filing of annual reports?

All records and information needed to register and update a Saskatchewan corporation in British Columbia will be facilitated by the Saskatchewan Registry.

Once the Saskatchewan corporation’s name is approved for use in British Columbia, the corporation will only need to provide the name and addresses of the attorney in British Columbia and the addresses of its head office. This information will be sent to BC Registry Services by the Saskatchewan Registry on behalf of the Saskatchewan Corporation and BC Registry Services will issue the Corporation a Certificate of Registration.

Once the Saskatchewan Corporation is registered in British Columbia it must keep the information on the register up to date by advising the Saskatchewan Registry of any changes. The Saskatchewan Registry will send this information to BC Registry Services to file.

The requirement to file an annual report in both British Columbia and Saskatchewan has been eliminated.